350 GIRARD STREET
SAN FRANCISCO, CA. 94134
415-330-1500
DR MARTIN LUTHER KING JR ACADEMIC MIDDLE SCHOOL
SCHOOL SITE COUNCIL
MEETING APRIL 14TH, 2009
4PM IN THE SCHOOL LIBRARY
TENTATIVE SCHEDULE ITEMS
1. BUDGET COMMITTEE MINUTES/UPDATE
2. BALANCED SCORE CARD UPDATE
3. BUDGET- 2008-2009 REMAINDER//2009-2010
4. BYLAWS REVISIONS
5. EARLY RELEASE DAYS IN MAY
6. PLEASE CONTACT JOE MOORE AT: thejoemoore@gmail.com
To add agenda items
Must meet 72 hour meeting requirement
SCHOOL SITE COUNCIL MEETING SUMMARY//J.GALGANO
MARCH 10TH, 2009 REGULAR MEETING
ELECTED SSC MEMBERS PRESENT: O.PADILLA, R.RAMIREZ, P.KOKA, E.GIBSON,
C.RAMIREZ, C.OKUBO, J.MOORE, M.DOYLE, (M.MCCACHREN-PROXY FOR D.
REYNOLDS/ABSENT), J.GALGANO.
OTHERS PRESENT: M.SCHICKENBRG, D.BRYSON, J.SHLDON, L.BUTCHER
, L.SCHUKNECHT.
A. MINUTES READ AND APPROVED
B. C.OKUBO: - HANDOUT AND PRESENTATION OF LINE BY LINE 2008-2009 BUDGET
C. C.OKUBO: 250.00 DOLLARS OF VIOLAENCE PREVENTION MONIES AVAILABLE FOR
THIRTEEN CLUBS. MARIA INGRANDE WILL DO THE PAPER WORK FOR PURCHASS TC.
D. OTHER ITEMS BUDGET REVIEWED:
1. $1700.00 DOLLARS GRANT FOR GARDEN
2. REVIEW OF CAREER DAY EXPENSES
3. AVAILABLE SITE FUNDS FOR ELL CURRICULA MATRIALS
J.GALGANO: WE MUST MAKE SUR THAT SINCE WE AR UNDER STATE AUIT THE
MATERIALS AND PROGRAMS WE USE AR APPROVED BY THE STATE BOARD OF
EDUCATION AND NOT JUST THE SCHOOL DISTRICT WHICH IS ALSO BING AUDITED.
M.DOYLE: BUDGT BEING PROJECTED FOR ELL PROGRAM/MATRIALS IS APPROXIMATLY
$36,000 DOLLARS TO COVR THE COSTS FOR ALL STUDNTS RQUIRED TO USE THSE
MATERIALS. RIGHT NOW ONLY SFUSD APPROVED PROGRAMS AND MATERILAS ARE
HIGH POINT AND PRENTIC HALL.
M.MCCACHRN: WE SHOULD SPEND AN ADDITIONAL $500.00 DOLLARS PER CLASS TO
HELP TEACHRS WORKING WITH THE LOWEST PERFORMING STUDENTS TO ASSIST WITH
PROMOTING THEIR ACADEMIC PROGRESS.
E.GIBSON: RIGHT NOW WE ARE LOOKING AT TWO SUCH INTERVENTION CLASSES PER
GRADE LVEL. THESE CLASSES WILL HAVE 15 STUDENTS IN EACH CLASS. THEY
WILL B KEPT IN CLASS FOR TWO PERIODS TOGETHER AS DONE IN TH PAST.
MANY SSC MEMBERS DISCUSSED THE NEED TO REVIEW THE CURRENT BUDGET NEXT
MTING TO SEE HOW MUCH MONY IS STILL AVAILABLE AND ON EXACTLY WHAT IT
CAN BE SPENT BEFORE THE YEAR IS UP. REQUEST FOR JORGE CUEVAS-ANTILLON
TO ATTEND THIS MEETING.
J.GALGANO: MR MOORE PLEASE INVITE MR. CUEVAS-ANTILLON TO ATTEND THIS
MEETING
L.BUTCHER: PE DEPT. IS LOOKING AT ADITIONAL PE MONIS TO PURCHAS NEW
LOCKS AND USE THE MONEY TO PURCHASE OTHER ITEMS SUCH AS NEW UNIFORMS
AND EQUIPMENTÉ
J. MOORE: EXACTLY WHAT MONIES IN OUR BUGET ARE STILL AVAILABLE IS THE
INFORMATION WE NED TO FIND OUT.
C.OKUBO: A LOT OF REMAINDER I BELIEVE IS FOR STAF SALARY ALLOCATIONS.
BUDGET FOR NEXT YEAR IS NOT LOOKING TO BAD. ACULTY AND UBC ARE
CONTINUING TO WORK ON NXT YEARS MASTER SCHEDUL.
M.DOYLE: MR GALGANO HAS DONATED HIS REMAINING CLASSROOM MONIES TO ALLOW
US TO PURCHASE SURVEY MONKEY. THIS WILL ALLOW OUR SITE TO USE SURVEYS
THROUGHOUT THE SCHOOL YEAR. AWAITING FOR MARIA TO COMPLETE THIS SURVEY
MONKEY PURCHASE ORDER PAPER WORK TO COMPLET UNIFORM SURVEYSÉ. SURVEY
WILL BOTH BE ON THE COMPUTR AND HARD COPIES DISTRIBUTED FOR PARNTS AND
OTHERS TO COMPLET.E
M.DOYLE/C.OKUBO-WILL CHECK WITH MARIA ON IF THIS PURCHASE ORDER HAS
BEEN SENT
C.RAMIREZ: WE NEED TO CLOSE OFF PTSA AREA IN THE LIBRARY. TOO MANT ARE
GOING BACK THERE AND MAKING A MESS AND REMOVING MATERIALS.
M.DOYLE: WE COULD APPLY FOR AND OR USE ADDITIONAL AVAILABLE GRANT
MONIES TO CLOSE OFF THIS AREA.
M.DOYLE/C.RAMIREZ: WILL WORK ON CONSTRUCTING BARRIER
J.GALGANO: PLEASE FOLLOW UP ON THE PROGRESS O THIS OR THE NXT SSC
MEETING.
NEW BUSINESS:
D.BRYSON: REQUESTS SSC TO PROVIDE MONIES TO GROUP ATTEMPTING TO VISIT
WASHINGTON D.C. PRESENTLY IN NEED OF FINANCIAL SUPPORT TO ALLOW 20
6TH/7TH/8TH GRADE STUDENTS TO MAKE THIS TRIP TO WASHINGTON D.C.
GROUP WILL NEED APPROXIMATELY $28,000 DOLLARS. THEY CURRENTLY HAVE
APPROXIMATELY $10,500 DOLLARS. THUS ARE STILL IN NEED OF APPROXIMATELY
$17,500 DOLLARS OR TRAVEL, ROOM AND BOARD ARRANGMENTS OR 20 STUDENTS
AND TWO TACHER/STA CHAPRONSÉ4 OTHR ADULTS WILL PAY FOR THIR OWN
EXPEENSES.
J.SHELDON: ARE THEIR ANY GRANT MONIES AVAILABLE TO UND THIS TRIP? CANÕT
AVAILABL BUDGET MONY NOT BING USED BE TRANSFRRED TO PAY FOR THIS?
L.BUTCHER: THEY COULD USE WHAT EVER MONIES ARE AVAILABLE FROM PROP H
MONIES THAT HAVE NOT BEEN OR WILL NOT BE SPENT.
C.RAMIREZ: PTSA DOS NOT MIND HELPING IN SOME WAY. BUT THE MONIES WE
RAISE ARE FOR ALL STUDNTS NOT JUST FOR TWENTY. THUS THE MONIES WE
USUALLY DONATE ARE FOR THE 6TH/7TH/8TH GRAD FIELD TRIPS AND NOT THIS
SORT OF TRIP.
L.BUTCHER: SFUSD DISTRICT WILL BE REVIWING ROOM 119 TO PUT IN A
TRAINING ROOM.
J.GALGANO: PLEASE REMEMBER THIS MUST FOLLOW STATE, DISTRICT AND
CONTRACTUAL REQUIREMENTS PRIOR TO APPROVAL.
METING NDED 5:10PM-J.GALGANO RECORDER
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+++++++++++++++++++++++++++++++++++
2009 BYLAWS REVISION PROPOSAL: BY JAMES A. GALGANO
Dr. Martin Luther King, Jr. Academic Middle School
School Site Council Bylaws
ARTICLE I: Name
The name of this council shall be the Dr. Martin Luther King, Jr.
Academic Middle School Site Council. It will be' commonly referred to
here and elsewhere as "the SSC".
ARTICLE II : Role & Domain of Authority
The role of this council is to:
a) Oversee the long term policy and planning processes for the school.
b) Ensure opportune ities for universal student academic achievement
and progress.
c) Review and analyze student data
d) Solicit community input
e) Collaborate with all site stake holders to develop Academic Plan
and School Site3 Budget
f) Monitor the implementation and effctivness of the Academic Plan on
an ongoing basis
g) Approve the Academic Plan and school site budget before it is
submitted to the District for final review and approval
h) Mediate and resolve disagreements between participating
constituencies.
ARTICLE III: Membership
The membership of the MLK SSC is structured as follows, for a total of
20 members:
a. 1 administrator, specifically the Principal, unless otherwise agreed.
b. 7 teachers - election supervised by the Union Building Committee
(UBC)
c. 1 paraprofessional - election supervised by the UBC
d. 1 classified (SEIU) employee Ð election supervised by SEIU Building
Committee
e. 5 parents (election process determined by the PTSA in consultation
with the siteÕs entire community of parents and following SFUSD
Guidelines.
f. 5 students (Including the elected School President and
Vice-President and one elected representative from each grade level,
election process determined by the Student Body following SFUSD
Guidelines.)
g. In addition to the above, each constituency shall select an
appropriate number of "Alternates" who can be asked to substitute for a
member(s) who is unable to attend a specific meeting. Alternates shall
be chosen through each respective bodyÕs representative body . ex. UBC
for faculty and staff , PTSA for parents, Student Council for students
Éetc)
ARTICLE IV: Responsibilities; Voting, & Attendance
a) Each Elected SSC Representative shall act as an advisor of his/her
constituencyÕs concerns and interests, and speaks and votes on behalf
of their respective constituency in the best interests of the entire
school community.
b) Each duly elected SSC representative is accorded one vote on, the
SSC. Only legitimate members and present ÒelectedÓ alternates
representing an absent SSC representative at a meeting may vote.
c) Each SSC member must be ready and prepared to meet monthly (more
often if
needed) from October through June of the school year. The term of
office will be 2 years, as determined by the individual constituency.
d) In the event a member is unable to complete the term of office, the
constituency must select a new member within one month of notification
of the vacancy.
e) Each SSC member must be ready and prepared to meet monthly (more
often if needed) from October through June of the school year.
f) The term of office will be 2 years, as determined by the individual
constituency.
g) Beginning with 2009-2010 School Year and thereafter, each respective
SSC constituent body will develop and implement a staggered election
process , where each new vacancy filled through the election process by
a SSC representative will serve a full two year term.
h) In the event a member is unable to complete the term of office, the
respective constituency must select a new member within one month of
notification of the vacancy.
i) If a member misses three consecutive monthly SSC meetings, the
constituent body shall select, a new member for that position from the
current pool of elected SSC Alternates..
j) Each SSC meeting will also be open to the general school
community. Everyone attending may participate in discussions, unless
restrictions are pre-arranged by a 2/3rd vote of the SSC. However,
only official elected SSC representatives/alternates may cast votes
when decisions are made, according to by laws stated above.
k) The responsibilities of the SSC shall include the development,
creation, and approval of an Academic Site Plan and Budget for each
subsequent school year.
l) The responsibilities of the SSC shall also include monitoring of
the current Academic Site Plan and Budget for each school year to
promote effective implementation. Any changes deemed significant by an
SSC constituency can be brought to the attention of the SSC. (NOTE:
This does not mean the SSC needs to approve/disapprove specific
expenditures of previously approved budget allocations. However, an
SSC member can ask to have a specific expenditure reviewed if thereÕs a
concern about its appropriateness.)
m) No materials or equipment purchased with funds monitored by the SSC
shall be released for use by another school site without approval by
the SSC.
ARTICLE V: Officers
a) The SSC shall, at the first meeting of each year, elect a
Chairperson and a Secretary. If either person is absent at any
subsequent meeting, a temporary replacement will be selected for the
duration of the meeting.
b) The chairperson's duties shall include:
1. Gathering, posting, and setting the agenda for each meeting.
2. Notifying, in accordance with State legislative and local
ordinances, both SSC members and the school community of the date and
time of each meeting and the preliminary agenda.
3. Presiding over each meeting in a way that ensures the effective and
efficient conduct of the SSC's business.
c) The Secretary's duties shall include:
1. Taking accurate notes of the business conducted at each meeting,
including the decisions that were voted upon by the SSC by number (and
possibly the breakdown of the votes by committee member name)
2. Preparing an official set of "minutes" describing the business and
events, of each meeting.
3. Distributing these "minutes" to each SSC member as soon as possible
following each meeting, and also posting a copy for the school
community. .
4. Presenting the "minutes" of the previous meeting at each SSC meeting
for review, possible correction, and approval by the SSC.
5) Shall serve as Chair at an SSC meeting during the absence of the
Chair, (while turning over their recording duties to another SSC
representative during that meeting)
d) If the Chairperson or Secretary misses three consecutive monthly
meetings during the school year, or is found by a 2/3rd vote of the SSC
to be negligent in his/her duties, a replacement from the current pool
of elected alternates will be chosen through each constuencyÕs election
process.
e) During an SSC meeting when both the Chair and Secretary are
out/absent a temporary new chair and secretary will be voted upon from
present elected SSC representatives and/or alternates via a simple
majority vote of these SSC members present.
ARTICLE VI: Committees
a) The SSC may as needed establish standing or special committees. Such
committees will make recommendations for action to the SSC, but the
decision-making authority still rests with the SSC during the scheduled
SSC meetings.
b) Membership in such committees will be established by the SSC, and
may include non-SSC members. However each committee must include at
least one SSC teacher member , one SSC parent member and one student
member.
c) Each committee may adopt rules for its own governance, so long as
they are consistent with these SSC Bylaws.
d) Unless otherwise stated by the SSC, a Committee's. "quorum" business
'is designated as a "majority" of its members. (ex.11/20 for each SSC
Meeting. )
e) Vacancies in any committee will be filled by the nomination of the
SSC Chair with the majority approval of elected SSC members at the
next scheduled SSC meeting.
f) Each year an ÒElected CabinetÓ for the English Learners Advisory
Committee (ELAC) will serve as a ÒStanding CommitteeÓ of the SSC, to
advise the SSC. They will be asked to submit recommendations to be
taken by the SSC on their behalf to be included as a consistent item of
review in the agenda of SSC meetings.
1) ÒELAC Cabinet membersÓ shall be elected by their respective
constituent groups through annual elections following previously
described bylaw procedures .
g) The SSC Budget committee shall be provided a copy of and review all
to dr. martin Luther king jr academic middle school budget allocations
and revisions throughout each school year, and review and revise site
plan budget proposals accordingly with SSC representatives two-thirds
approval during a SSC scheduled meeting.
1) The SSC Budget committee shall be composed of minimally the
principal (or designee), 2 SSC teacher representatives, 2 SSC parent
representatives, 1 SSC staff representative, and 2 student SSC
representatives (each from a different grade level).
2) The principal and the SSC chair will be responsible for receiving
and disseminating SFUSD school year budget allocations and budget
revisions to the SSC members from SFUSD as provided to them within 72
hours.
ARTICLE VII: SCC Meetings
a) The SSC shall meet at 4:00 PM on the second Tuesday of each month
unless a different date is set in advance with the agreement of a
majority of the SSC members.
b) Additional meetings may be called by the Chairperson or principal
(under "emergency" situations) or by a majority vote of the SSC.
· [THE PRINCIPAL MAY ON OCCASION BE REQUIRED BY SFUSD TO MAKE EMERGENCY
DECISIONS ABOUT THE BUDGET AND/OR THE ACADEMIC PLANS PER NEW LAWS AND
MANDATES.. THESE DECISIONS SHALL BE PRESENTED AT TH NEXT SCHEDULED SSC
MEETING FOR REVIEW, AND WHERE APPLICABLE REVISION AND APPROVAL ]
c) The meetings will be held in the library, unless expected attendance
warrants relocating to a larger space.
d) Votes can be taken only if a "quorum" is present. A quorum will
consist of 11 or more SSC members at a scheduled SSC meeting.
e) Meetings will be conducted according to "Robert's Rules Of Order",
except as specified elsewhere in these Bylaws and/or by two-thirds vote
of elected SSC members at regularly scheduled meeting.
ARTICLE VIII: Agenda Process
Items will placed on the SSC agenda by the following process:
1. At the end of each meeting, a preliminary agenda will be set for the
next meeting by a majority of SSC members, consisting of unfinished
business and/or new items raised by members.
2. Between meetings, new items can be submitted by SSC members to the
Chairperson, who will then add the item to the preliminary agenda.
3. New items can also be raised by SSC members at the beginning of
each meeting.
4. The SSC as a whole can then decide the feasibility of including each
new item on the meeting's agenda.
ARTICLE IX: Decision & Appeal Processes
a) Consensus on decisions will be sought at all times.
b) If consensus can't be reached, a vote of two-thirds of a quorom
present at each scheduled SSC meeting will be required to approve Site
Plan, Bylaws and/or Budget proposals/ decisions, and/or revisions and
recision.
c) In all other matters, proposals and decisions a simple majority of a
quorom at any scheduled SSC meeting will be required for approval.
b) All agenda items shall be made known to each SSC member at least 72
hours in advance of each meeting, to enable members to seek input from
their respective constituencies. This will expedite a decision being
reached rather than "tabled".
c) Any decision made by the SSC will be official and cannot be negated
by any other person or group unless it is contrary to Federal, State,
District or Contractual regulations and policies.
d) The timing and implementation of SSC decisions will be determined by
the SSC, and will be included in the wording of the official decision.
e) Any decision made by the SSC can be appealed by any member
constituency by:
1. Placing the issue again on the next available agenda.
2. At that SSC meeting, the constituency's concern with the decision
will be
stated and will be followed by further discussion and/or another
vote.
ARTICLE X: Amendments
This set of SSC Bylaws can be amended by the following process:
1. Amendments are made by placing the proposed changes before a full
meeting of the SSC membership.
2. Ample time is allowed for each constituency to discuss the merits of
the proposed amendment.
3. Amendments must not contravene current Federal, State, District or
Contract regulations and policies.
4. Amendments are ratified through a consensus of members present. If
consensus cannot be reached, the amendment may be tabled, or sent to a
sub-committee for further revision and resolution. Amendments can then
be approved with a two-thirds vote of the full SSC membership.
Appendix
Dr. Martin Luthr King Jr., Academic Middle School
SSC DOMAINS (And Decision-making Groups)
SSC Domain: Long term policy and planning decisions. Also includes
final site approval of all program Budgets and Master Schedule
Administrative Domain: All decisions regarding enforcement of
SFUSD/CA/USA mandated regulations & procedures. Also all ÒemergencyÓ
decisions needed due to time constraints.
UESF Staff Domain: All decision-making activities and roles specified
in the UESF Contract, including (but not limited to) concurrence on the
common planning time schedule and the goal of shared consensus with
administration on areas of curriculum, budget, scheduling, staffing,
assignment, and professional development.
SEIU Domain: All decision-making activities and roles specified in the
SEIU Contract.
Parents/Guardians Domain: All decisions related to PTSA policies,
activities, and its budget. Voting membership in SSC, BAC, SAC, and
FLU/ELAC. Also includes decisions relegated to parents by SFUSD or CA,
such as the decision on uniforms.
Student Body Domain: All decisions regarding the expenditure of
student raised monies, co-approval of fundraising activities, and
co-approval of Graduation, dances, and other student-sponsored
activities.
