350 GIRARD STREET: SAN FRANCISCO, CALIFORNIA, 94134 PHONEÐ 415-330-1500
SCHOL SITE COUNCIL
NEXT MEETING: DECEMBER 9TH, 2008
AT 4PM IN THE SCHOOL LIBRARY
ALL INVITED TO ATTEND AND PARTICIPATE
Meeting Agenda
December 9, 2008
4:00 pm Library
Type of Meeting: Monthly Meeting
Meeting Facilitator: Mr. Moore
Call to order
Roll call
Approval of minutes from last meeting
Open issues
Update from budget committee
Balanced Scorecard discussion continues
Create a standing committee to review bylaw proposal of SSC from Jorge
Cuevas-Antillon SFUSD compliance officer
Safe schools/cobra challenge day Ð information about and feedback
Uniforms Ð updates on survey
New business
a) Proposal that ssc budget committee minutes be provided to all ssc
members 72 hours prior to ssc meeting
b) Proposal that all ssc members be provided with budget information
regarding how each fund is provided and each fund may be used to insure
it meets state law, and uesf/sfusd and sfusd/seiu contractual
requirements.
c) Creation of ssc master schedule standing committee to work with
faculty/staff to create a viable 2009-2010 master schedule to meet sit
plan/balanced score card goals
d) Honoring site shared decision making procedure prior to any
decisions being made
Adjournment
NOVEMBER 18TH, 2008 SSC MEETING SUMMARY/MINUTES
IN ATTENDANCE/PARTICIPATING: SSC REPS: C. OKUBO, J. MOORE, O. PADILLA,
T. JUSINO, E. GIBSON, N. FOLAUOO, M. DOYLE, D. REYNOLDS, L.T. BRADLEY,
J. GALGANOÉ
ABSENT: R.HARO, R. RAMIREZ, C. RAMIREZ, M.ALIM
SSC ALTS: D. BELLUOMINI, P. KOKA
OTHERS: Q.MAYS, E.M. LUCKETT, G. MINJARES
A. OCTOBER 14TH, 2008 SSC MEETING MINUTES READ AND UNANIMOUSLY APPROVED
B. 2008-2009 2SSC BUDGET COMMITTEE MEMBERS CHOSEN:
1. DANIELLE BELLUOMINI
2. MIRANDA DOYLE
3. EÕLIVA GIBSON
4. C. OKUBO
5. O. PADILLA
6. P. KOKA
7. C. RAMIREZ
8. N.FOLAUOO
C. C. OKUBO: PRESENTATION ON LATE START/EARLY DEPARTURE
WITH SITE BANKED MINUTES.
· EXPLAINS WHAT BANKED MINUTES ARE AND HOW THEY ARE ACCUMULATED
· EXPLAINS WHAT THEY WILL BE USED FOR IN THE WEEKS AHEAD: IE DEVELOP A
BALANCED SCORECARD
· DISCUSSES HOW THESE BANKED MINUTES MEETINGS COULD BE USED FOR EXAMPLE
FOR MEETINGS EVERY FIRST TUESDAY FROM 2:45PM TO 4:15PM EACH MONTH OR
EVERY TUESDAY FROM 2:45PM TO 4:15PM
D. GALGANO/MOORE: MOTION MADE AND SECONDED ASKING THE BUDGET COMMITTEE
TO SEE IF THERE IS FUNDING AVAILABLE TO PAY IN ADVANCE YEAR BOOK COSTS
UNTIL SALES ARE MADE. THESE MONIES BORROWED WILL BE REIMBURSED WHEN ALL
YEAR BOOK SALES HAVE BEEN MADE. SECONDED BY O.PADILLA
E. JOE MOORE:
a. OWED TO JOSTLEN: 3082.08 DOLLARS
b. CURRENTLY COLLECTED IN YEARBOOK SALES: 730.00 DOLLARS
c. CURRENTLY OWED TO JOSTLENS: 2382.80 DOLLARS
d. JOSTLENS WANTS THEIR MONEY NOW
e. 250 YEAR BOOKS HAVE BEEN ORDERED
f. C. OKUBO: THERE ARE BOXES OF UNSOLD YEARBOOKS REMAINING FROM LAST
YEAR.
g. J. MOORE: THIS IS A RQUEST FOR A TEMPORARY LOAN, WHICH WILL BE PAID.
h. O.PADILLA: HOW MUCH MONY DOES THE YEARBOOK CLUB HAS TO HLP PAY THIS?
CAN YOUR GROUP HAVE BAKE SALES TO HELP PAY FOR THIS?
i. J. MOORE: THE COSTS FOR PUBLISHING THESE BOOKS ARE MORE EXPENSIVE
THEN LAST YEAR. I AM CONFIDENT WE WILL SELL ALL THESE BOOKS THIS SCHOOL
YEAR.
PROPOSAL PASSES UNANIMOUSLY
LATE START/ EARLY RELEASE DAYS REVISITED:
F. OKUBO: JOAN HEPPERLY PROPOSAL TO SCHOOL BOARD TO USE BANKED MINUTES.
TEACHERS/STAFF WOULD COME TOGETHER TO WORK ON TH BALANCED SCORE CARD.
THIS COULD BE DONE THROUGH A LATE START OR EARLY DISMISSAL DAY. I WILL
BE PROPOSING THAT IT BE A LATE START DAY EVERY TUESDAY WHEN GRADE
LEVELS AND DEPARTMENTS MEET. I HAVE HEARD FROM PARENTS THIS WILL IMPACT
THEIR SCHEDULE. I HAVE ASKED THE AFTER SCHOOL PROGRAM FOR THE
POSSIBILITY FOR THE STUDENTS WHO BE ON CAMPUS FROM 2:30PM ON. WE COULD
ALSO PAY SOME OF OUR STAFF TO REMAIN TO PROVIDE COVERAGE. CURRENTLY
STAFF IS MEETING DURING COMMON PLANNING TIME AROUND PLANNING AND
DEVELOPING THIS BALANCED SCORECARD, WHICH WILL REPLACE OUR SITE PLAN.
G. T. JUSINO: PARENTS WERE UPSET THEY WERE NEVER INFORMED ABOUT THIS
DIRECTLY AND INSTEAD FOUND OUT ABOUT IT SECOND HAND.MANY PARENTS WE
HAVE TALKED TO ARE ALSO UPSET ABOUT STUDENTS COMING TO SCHOOL THE
REGULAR TIME THEN HAVING TO WAIT AN HOUR TO TWO HOURS BFORE SCHOOL
BGINS WITH VERY LITTL COVRAGE.
H. J.GALGANO: STAFF ARE ALSO CONCERNED ABOUT LATE START DAYS, DUE TO
THE FACT STUDENTS WILL BE HERE AS THEY USUALLY ARE AROUND 7:30AM AND ON
THESE DAYS WILL BE OUTSIDE AN EXTRA HOUR MILLING AROUND WITH LITTLE OR
NO SUPERVISION. STAFF WOULD SUPPORT STUDENTS BEING LET OUT EARLY WITH
THE OPTION TO GO HOME PRESENTED TO PARENTS/GUARDIANS THIS WILL HAVE
LESS OF AN IMPACT ON EARLY DISMISSAL STAFFING CONCERNS THEN WOULD LATE
START PROPOSAL.
I. T.BRADLEY OUR AFTER SCHOOL BUDGET IS ALREADY TOO TIGHT. WE COULD NOT
PROVIDE COVERAGE FOR LATE START PROPOSAL BUT WOULD BE ABLE TO PROVID
EARLY DISMISSAL COVERAGE FOR TWO TO THREE DAYS IN JANUARY.
J. G. MINJARES: SO THIS COULD BE DONE ON FRIDAYS AFTR SCHOOL TO
PROVIDE FOR OUR PROFESSIONAL DEVELOPMENT. THIS WOULD ALLOW TEACHERS TO
MEET FROM TWO TO THREE HOURS AFTER SCHOOL AND WOULD PROVIDE US MORE
NEEDED TIME TO TALK AND PLAN IN DEVELOPING OUR SCORE CARD.
K. M.DOYLE: I LIKE THE IDEA OF A MINIMUM DAY AND EARLY DISMISSAL AFTER
SCHOOL. THIS WOULD HELP US WITH MEETING OUR GOALS
L. J.GALGANO: MS BRADLEY ON WHICH DAYS IN JANUARY ARE YOU SAYING YOUR
AFTER SCHOOL STAFF COULD HLP PROVIDE COVERAGE FOR STUDENTS UNDER AN
EARLY RELEASE SCHEDULE.
M. T. BRADLEY: ONLY FRIDAYS
N. T. JUSINO: PARENTS HAVE SERIOUS CONCERNS ABOUT THE LATE START
PROPOSAL. THE MERCHANTS I HAVE TALKED TO ALSO ARE CONCERNED ABOUT
STUDNTS MILLING AROUND SWTORES ONE TO TWO HOURS BEFORE SCHOOL DURING
THESE LATE START DAYS.PEOPLE IN THE COMMUNITY WOULD ALSO BE UPSET
SEEING STUDENTS WALKING AROUND AN EXTRA HOUR OR TWO EACH MORNING BEFORE
SCHOOL ON THES DAYS.THUS MOST OF THE PARENTS I HAVE TALKED TO OPPOSE
THE LATE START PROPOSAL AND PREFER EARLY DEPARTURE IF IT NEEDS TO BE
DONE AT ALL.
O. P.KOKA I AGRE WITH TERASINA PARENTS I HAVE TALKED TO ARE VERY
CONCERNEED WITH TH LATENSS OF THE SCHOOL DAY BEGINNING UNDER LAT START.
SOME STUDENTS WOULD CONTINUE TO COME EARLY WITH LITTL SUPERVISION,
WHILE OTHER STUDENTS WOULD ARRIVE EVEN LATER. THIS IS A REAL RPOBLEM
FOR PARNTS I HAVE TALKED TO
P. O.PADILLA: COULDNÕT WE JUST DO ONE LATE START AND ONE EEARLY
DISMISSAL AND S HOW EACH WORKS OUT.
Q. T. JUSINO: PARENTS WOULD PREFER ONLY ARLY RELEASE DISMISSAL DAYS
OVER ANY LATE START DAYS
R. T. BRADLEY: FOR THE AFTER SCHOOL TO PROVIDE COVERAGE THIS COULD ONLY
BE DONE ON THREE FRIDAYS IN JANUARY. IT WOULD BE BEST IF THEY WERE
THREE EARLY DISMISSAL FRIDAYS IN A ROW IN JANUARY FOR OUR STAFF TO
PROVIDE COVERAGE.
S. T. JUSINO: HOW DO BANKED MINUTES WORK ANYWAY. PARENTS DO NOT
UNDERSTAND WHY THIR STUDENTS SCHOOL DAYS AR BING REDUCED DURING THE
SCHOOL DAY.
T. C.OKUBO: EXPLAINS HOW BANKD MINUTES ACCRUE EACH DAY, SO THAT IT
DOESNÕT MEAN A REDUCTION OF THE SCHOOL DAY.
U. T.JUSINO: THIS STILL DOESNÕT MAKE ANY SENSE OUR SCHOOLÕS API SCORES
JUST DROPPE. THSE BANKED MINUTES SHOULD NOT BE USED IF IT MEANS TAKING
AWAY STUDENTS EDUCATION TIME.
V. D. BELLUOMINI: THESE BANKED MINUTES WILL PROVIDE TEACHERS WITH
ADDITIONAL QUALITY TIME TO HELP US WORK ON WAYS TO IMPROVE STUDENT
LEARNING AT OUR SCHOOL SITE.
W. G.MINJARES: STAFF TO DEVELOP MORE APPROPRIATE TEACHING STRATEGIES
AND LESSONS TO PROMOTE STUDENT ACHIEVEMENT WOULD USE THESE EXTRA HOURS.
X. Q. MAYS: WHAT TYPE OF PLANNING ARE YOU TALKING ABOUT SHOULDNÕT YOU
HAVE DONE THIS BEFORE THE SCHOOL YEAR BEGINS? WHY ARE YO ONLY WORKING
ON IT NOW.
Y. J.GALGANO: LAST YEAR SITE PLAN WAS CHANGED WITH OUT INFORMING SITE
AND STAFF AND MASTER SCHEDULE WAS NOT RESOLVED UNTIL THE BEGINNING OF
THE SCHOOL YEAR. WE HAVE HAD A CONTINUOUS CHANGE OVER IN STAFF PAST FOR
YEARS. THIS YAR ALON WE HAV 12 NEW STAFF MEMBERS THIS IS WHY WE NEED
THE ADDITIONAL TIME.
Z. M.DOYLE: ALL WE ARE ASKING FOR, IT SOUNDS LIKE ARE THREE EARLY
DISMISSAL DAYS ON 3 FRIDAYS IN JANUARY.THIS WILL MEAN THREE HOURS OF
EARLY RELEASE TIME THAT MONTH.
AA. T.JUSINO: SO WILL YOU BE PREPARED TO DO THIS ON THOS THREE FRIDAYS
IN JANUARY AND WHEN WILL YOU INFORM PARENTS SO THEY MAY PREPARE FOR
THESE THRE EARLY RELEAS DAYS.
BB. C.OKUBO: WE WILL BE OPENING UP THIS CONVERSATION WITH TEACHERS ON
THESE 3 EARLY DISMISSAL DAYS IN JANUARY.
CC. T.JUSINO IT JUST SEEMS LIKE TOO MANY DAYS OUT OF SCHOOL FOR THIS TO
OCCUR.
DD. C.OKUBO: ALL WE ARE NOW ASKING FOR IS THREE DAYS IN JANUARY, WHEN
STUDENTS WILL BE RELEASED EARLY, SO THAT TEACHERS CAN WORK ON IMPROVING
THEIR INSTRUCTIONAL STRATEGIS AND DEVELOP A PLAN TO IMPROVE STUDENT
LEARNING AND RESULTS ON THOS TESTS.
EE. G.MINJARES: MANY SCHOOLS ALREADY HAD THES LATE START OR EARLY
DEPARTURE TIMES AND DAYS IN PLACE. THIS HAS BEEEN SHOWN TO RAISE TEST
SCORES. ALL WE ARE TRYING TO DO IS TO PUT A SIMILAR PROGRAM IN PLACE AT
OUR SITE TO HELP OUR TEACHERS, HELP OUR STUDENTS MORE
FF. T. JUSINO: IT IS TRUE THERE HAS BEEN A CONTINUOUS TURNOVER OF STAFF
AT THIS SITE THE PAST FEW YEARS. WILL YOU B ABLE TO INFORM PARENTS OF
TH DAYS YOU WILL BE DOING THIS IN JANUARY AND WHY?
GG. J.GALGANO: YES, MS OKUBO COULD DO THIS IN HER PRINCIPAL LETTER TO
PARENTS. MS BRADLEY FOR FINAL CLARIFICATION. YOU ARE STATING THAT YOUR
AFTER SCHOOL STAFF WILL ONLY BE ABLE TO PROVIDE ADDITIONAL COVERAGE ON
THREE CONSECUTIVE EARLY RELASE FRIDAYS IN JANUARY, AM I CORRECT.
HH. T. BRADLEY: YES THOSE ARE THE ONLY DAYS AND TIMES WE WILL B ABL TO
PRVIDE ADDTIONANL COVERAGE.
II. C.OKUBO: I WILL BE ABL TO INORM PARENTS OF THESE DATES, ONCE THY
HAVE BEEN AGREED UPON IN DECEMBER.
UNIFORM CONCERNS:
· J. MOORE: SEVERAL FACULTY HAV BROUGHT UP CONCERNS THEY ARE HAVING
NORCING THE UNIFORM POLICY AT OUR SITE. THIS HAS BEEN AN ONGOING
CONCERN AT OUR SITE FOR A NUMBER OF YEARS.
· E. GIBSON: MANY TEACHRS I HAV TALKED TO WANT TO CHANG TH COLORS FROM
RED A BLACK TO GRY AND BLACK.
· P.KOKA: I USED TO B AGAINST TH RED COLOR, BUT THAT IS A COLOR OUR
SCHOOL IS NOW IDENTIFIED WITH. THIS COLOR RED HAS HELPEED IDENTIFY OUR
STUDENTS IN THE COMMUNITY.
· T.JUSINO; PARENTS CONTINUE TO BE IN SUPPORT OF HAVING A UNIFORM
POLICY AT OUR SCHOOL SITE. IF THIS IS OUR UNIFORM LETS KEEP IT OR ELS
LETS GET RID OF IT. RED SHOULD NOT BE THE PRIMARY ISSUE. IF WE ARE
GOING TO CHANGE THIS COLOR THEN ALL PARENTS SHOULD BE A PART OF THIS
DECISION.
· E. GIBSON: STUDENTS SHOULD ALSO BE A PART OF THIS DECISION. TH STUNTS
AND STUNT COUNCIL SHOULD DISCUSS AND VOTE ON ANY CHANGS WE DECIDE TO
MAK. I AGRE THEY SHOULD BE STUDENT AND PARENT DRIVEN, BUT ALSO FOLLOWED
AND ENFORCD BY THEM.
· C.OKUBO: AT MY OLD SCHOOL THE STUDENT COUNCIL REVIWD THIR SCHOOL
UNIFORM AND COLORS EVERY THR YARS. I BELIVE WE SHOULD HAVE SOMETHING
SIMILAR HRE TO GIVE STUDENTS A CHOIC IN THIS ECION MAKING MATTER.
· T.JUSINO: JUST AS LONG AS YOU ARE SAYING WE ARE GOING TO HAVE UNIFORM
POLICY AT OUR SITE, I HAV NO PROBLEM WITH THIS.
· C.OKUBO: NO TEEACHER IS CALLING FOR GETTING RID OF THE UNIFORM, BUT
FOR REVISING AND IMPROVING THE UNIFORM POLICY WHICH MAKES IT EASIR FOR
STUDENTS TO FOLLOW AND MORE ENFORCABLE.
· D. BELLUOMINI: THE CONCERNS HERE ARE ABOUT HAVING MORE NEUTRAL
COLORS. COLORS, WHICH ARE NOT, GANG RELATED IN ANY MANNER. STUDENTS
HAVE DESCRIBED TO TEACHERS THE PROBLEMS OF WEARING RED, THESE ARE REAL
CONCERNS THEY HAVE.
· G. MINJARES: WHAT WE ARE DISCUSSING HER IS PROVIDING OUR STUDENTS
WITH OPTIONS REGARDING THE RED SWEATER, WHICH IS THE REAL PROBLEM FOR
STUDENTS. WE ARE NOT DISCUSSING GET RID OF THE UNIFORM POLICY BUT
GIVING PARENTS AND STUDENTS OPTIONS OF ADDITIONAL SWEATER COLORS SUCH
AS GREY SWEATRS. THIS WILL ASSIST WITH OUR ENFORCEMENT POLICY.
· T.JUSINO; STUDENTS ARE NOT BEING TALKED TO IN REGARDS TO FOLLOWING
THIS POLICY AND ENFORCEMENT IS NOT BEING CARRIED OUT CONSISTENTLY
THROUGHOUT THE SCHOOL DAY.
· G.MINJARES: ADMINISTRATORS AND TEACHERS AND STAF ENFORCE THIS POLICY
EACH SCHOOL DAY AND MAKE DAILY PHONE CALLS TO PARENTS ON STUDNTS
VIOLATING THIS POLICY.
· J.GALGANO: TEACHERS BRING UP THE UNIFORM POLICY AT BACK TO SCHOOL
NIGHTS, THROUGH LETTERS SNT HOME, THROUGH DAILY PHONE CALLS TO PARENTS
WHEN VIOLATIONS OCCUR. IT IS TAKING A LOT OF TEACHER AND STAFF TIME TO
DO THIS.
· DR GIBSON: THIS CONVERSATION NEEDS TO BE CONTINUED WITH PARENTS AND
STUDENTS SO WE ARE ABLE TO DVELOP A UNIFORM POLICY W CAN ALL AGREE WITH
AND ONE WHICH ADDRESSES THE ONGOING PROBLEMS TO MAKE IT MOREE POSTIVE
AND ENFORCEABLE.
· C. OKUBO: WE NEED TO GET MORE PARENT EMAILS AND PHONE BANK WITH
PARENT ON ISSUES SUCH AS THEE SCHOOL UNIFORM
· T.JUSINO: I AM JUST UPSET THAT PARENTS ARE NOT BING TALKED TO ABOUT
ISSUES SUCH AS THIS.
· G.MINJARES: MS OKUBO AND I DO MET WITH PARENTS EACH DAY AND DISCUSS
THSE ISSUES. WE ALSO CALL THEEM VERY DAY AND DISCUSS THIR CONCERNS.
TACHERS DO THE SAME EACH DAY. WHAT WE ARE DOING NOW IS BGINNING TH
DISCUSSION ON UNIFORM OPTIONS FOR OUR UNIFORM POLICY.
· J. MOORE: I AM A LITTLE LEERY OPEN ENDED DISCUSSIONS SUCH AS THS AND
HOW THEY MAK OUT METINGS SM AS THOUGH THEY ARE WITHOUT A PURPOSE.
· M.DOYLE: WHAT WE NEED TO DO IS SURVEY PARENTS AND STUDENTS ON ISSUES
SUCH AS TH UNIFORM POLICY
P.KOKA: I WOULD LIKE TO BE A PART OF THIS SURVEY IF IT IS DONE.
D. BELLUOMINI: DURING THIS STUDNT AND PARENT WE CAN DISCUSS THE
UNIFORM POLICY AND UNIFORM COLOR OPTIONS TO ADDRESS THE CONCRNS ABOUT
GANG RELATD COLORS.
G. MINJARES: WHAT WE WILL BE DISCUSSING WILL NOT GETTING RID OF TH
UNIFORM, BUT PROVIDING ALTERNATE UNIFORM OPTIONS FOR PARENTS AND
STUDENTS.
J.GALGANO: GIVING GRADE LEVELS COLOR OPTIONS, WHICH WILL ALLOW THEM
PRIDE IN THEIR GRADE LEVEL, CAN DO THIS.
E.GIBSON: THESE COLORS COULD FOLLOW THEM AS THEY MOVE THROUGH THE
GRADES. I MAK A MOTION THAT WE TABLE THIS DISCUSSION UNTIL THE NEXT
MEETING.
J. GALGANO: SECONDED
PASSED UNANIMOUSLY
MOTION FROM THE FLOOR TO ADJOURN THE MEETING SECONDD AND PASSED
UNANIMOUSLY
=============================
FROM MR JORGE CUEVAS-ANTILLON
Dr. Martin Luther King, Jr. Academic Middle School
School Site Council Bylaws
ARTICLE I: Name
The name of this council shall be the Dr. Martin Luther King, Jr.
Academic Middle School Site Council. It will be' commonly referred to
here and elsewhere as "the SSC".
ARTICLE II: Role & Domain of Authority
The role of this council is to:
a) oversee the long term policy and planning processes for the school.
b) mediate and resolve disagreements between participating
constituencies.
[THE ROLES ABOVE MISS THE MARK. THE SSC IS ABOUT ENSURING UNIVERSAL
STUDENT ACADEMIC SUCCESS. THE POINT OF HAVING SCHOOLS IS TO ENSURE HIGH
LEARNING FOR ALL KIDS, SO THE SSC OUGHT TO HAVE THIS AS ITS CORE. THIS
RECOMMENDED LIST OF ROLES BELOW IS TAKEN RIGHT FROM SFUSDÕS GUIDANCE
AND FAQS FOR SSCS:
· Review and analyze student data.
· Solicit community input.
· Assist the principal in developing the Academic Plan and school site
budget.
· Monitor the implementation and effectiveness of the Academic Plan on
an ongoing basis.
· Approve the Academic Plan and school site budget before it is
submitted to the District for final review and approval
]Appendix A of these Bylaws describes the "domains of authority" of the
SSC and its' various constituencies in more detail. {THIS IS VERY ODD Ð
THE SSC IS MEANT TO BE A GROUP REPRESENTING THE WHOLE SCHOOL VOTED BY
THE VARIOUS STAKE HOLDERS. THIS MAKES IT SOUND LIKE EACH GROUP IS IN IT
FOR ITSELF. PLEASE SEE THE SAMPLE OF BYLAWS AT THE SFUSD WEBSITE TO
COMPARE AGAINST ITS TENETS:}
http://sfportal.sfusd.edu/sites/sitecouncilsummit/Shared%20Documents/
Forms/AllItems.aspx
ARTICLE III: Membership
The membership of the MLK SSC is structured as follows, for a total of
16 members:
1 administrator, specifically the Principal, unless otherwise agreed.
5 teachers - election supervised by the Union Building Committee (UBC)
1 paraprofessional - election supervised by the UBC
1 classified (SEIU) employee Ð election supervised by SEIU Building
Committee
4 parents (election process determined by the PTSA) [SHOULD BE IN
CONSULTATION WITH ENTIRE COMMUNITY OF PARENTS, FOLLOWING SFUSD
GUIDANCE]
4students (1 per grade level, election process determined by the
Student Body) [STUDENTS AND PARENTS MUST BE IN EQUAL NUMBERS AT
SECONDARY SCHOOLS]
In addition to the above, each constituency should select an
appropriate number of "alternates" who can be asked to substitute for a
member(s) who is unable to attend a specific meeting.
[ALTERNATES CAN BE DEFINED AS THOSE WHO GOT LESS VOTES, SUCH AS THE
PARENT WITH THE FIFTH HIGHEST VOTE, OR THE TEACHER WITH THE SIXTH
HIGHEST VOTE, ETC.]
ARTICLE IV: Responsibilities; Voting, & Attendance
a) Each member of the SSC acts as a advisor with expertise about
his/her constituency and speaks and votes of the entire school
community to ensure student academic success
b) Each member is accorded one vote on, the SSC. Only legitimate
members and elected alternates who are present at a meeting may vote.
c) Each SSC member must be ready and prepared to meet monthly (more
often if
needed) from October through June of the school year. The term of
office will be 2 years, as determined by the individual constituency.
[IT WOULD BE EASIER ON THE SCHOOL TO ESTABLISH STAGGERED VOTING PROCESS
INSTEAD OF AN ENTIRELY NEW SSC EVERY YEAR. ANY GROUP WITH MORE THAN ONE
MEMBER CAN DECIDE THAT TOP VOTE GETTERS (SUCH AS THE PARENTS WITH THE
TWO HIGHEST VOTES THIS YEAR, WOULD BE ELECTED FOR TWO YEARS THIS TIME,
WHERAS THOSE WITH THE THIRD OR FOURTH HIGHEST VOTES WOULD BE ELECTED
THIS TIME ONLY FOR ONE YEAR. NEXT YEAR, THE TERMS WOULD BE FOR TWO
YEARS ONLY OF NEW MEMBERS, AND SO ON.]
d) In the event a member is unable to complete the term of office, the
constituency must select a new member within one month of notification
of the vacancy.
e) If a member misses three consecutive monthly SSC meetings, the
constituency may select, a new member for that position.
[YOU SHOULD REALLY USE AN ALTERNATE WHICH WOULD BE VOTED ON AS
DESCRIBED ABOVE]
f) Each SSC meeting will also be open to the general school community.
Everyone attending may participate in discussions, unless restrictions
are pre-arranged by a 2/3rd vote of the SSC. However, only official
members/alternates may cast votes when decisions are made.
g) The responsibilities of the SSC shall include the development,
creation, and approval of an Academic Site Plan and Budget for each
subsequent school year.
h) The responsibilities of the SSC shall also include monitoring of the
current Academic Site Plan and Budget for each school year to promote
effective implementation. Any changes deemed significant by an SSC
constituency can be brought to the attention of the SSC. (NOTE: This
does not mean the SSC needs to approve/disapprove specific expenditures
of previously approved budget allocations. However, an SSC member can
ask to have a specific expenditure reviewed if thereÕs a concern about
its appropriateness.)
i) No materials or equipment purchased with funds monitored by the SSC
shall be released for use by another school site without approval by
the SSC.
ARTICLE V: Officers
a) The SSC shall, at the first meeting of each year, elect a
Chairperson and a Secretary. If either person is absent at any
subsequent meeting, a temporary replacement will be selected for the
duration of the meeting. [YOUR ELECTION MIGHT STIPULATE THAT THE SECOND
HIGHEST VOTE GETTER IS THE VICE CHAIR, AND THE SECRETARY IS OTHERWISE
RESPONSIBLE TO CHAIR (WHILE TURNING OVER RECORDING DUTIES TO SOMEONE
DURING THAT MEETING WHEN BOTH THE CHAIR AND THE VICE CHAIR ARE OUT),
AND THAT OTHERWISE A NEW CHAIR IS TO VOTED UPON VIA A SIMPLY MAJORITY
VOTE OF THE QUORUM PRESENT]
b) The chairperson's duties shall include:
1. Gathering, posting, and setting the agenda for each meeting.
2. Notifying, in accordance with State legislative and local
ordinances, both SSC members and the school community of the date and
time of each meeting and the preliminary agenda.
3. Presiding over each meeting in a way that ensures the effective and
efficient conduct of the SSC's business.
c) The Secretary's duties shall include:
1. Taking accurate notes of the business conducted at each meeting,
including the decisions that were voted upon by the SSC by number (and
possibly the breakdown of the votes by committee member name)
2. Preparing an official set of "minutes" describing the business and
events, of each meeting.
3. Distributing these "minutes" to each SSC member as soon as possible
following each meeting, and also posting a copy for the school
community. .
4. Presenting the "minutes" of the previous meeting at each SSC meeting
for review, possible correction, and approval by the SSC.
d) If the Chairperson or Secretary misses three consecutive monthly
meetings during the school year, or is found by a 2/3rd vote of the SSC
to be negligent in his/her duties, a replacement will be
the alternates as defined by the election process
ARTICLE VI: Committees
a) The SSC may as needed establish standing or special committees. Such
committees will make recommendations for action to the SSC, but the
decision-making authority still rests with the SSC during the scheduled
SSC meetings.
b) Membership in such committees will be established by the SSC, and
may include non-SSC members. However each committee must include at
least one SSC teacher member and one SSC parent member. {WHY NOT ONE
STUDENT?}
c) Each committee may adopt rules for its own governance, so long as
they are not
inconsistent with these SSC Bylaws.
d) Unless otherwise stated by the SSC, a Committee's. "quorum" business
'is designated as a "majority" of its members.
e) Vacancies in a committee will be filled by a process to be
determined by the SSC. [TOO LOOSE Ð NEEDS TO BE FORMALIZED (E.G.
ALTERNATES)]
f) Each year the elected cabinet for the English Learners Advisory
Committee (ELAC) will also serve as a ÒStanding CommitteeÓ of the SSC,
to advise the SSC. They will be asked to submit recommendations to be
taken by the SSC on their behalf to be included as a consistent item of
review in the agenda of SSC meetings.
g) The SSC Budget committee shall be provided a copy of and review all
to dr. martin Luther king jr academic middle school budget allocations
and revisions throughout each school year, and review and revise site
plan budget proposals accordingly with SSC representatives two-thirds
approval during a SSC scheduled meeting.
1) The SSC Budget committee shall be composed of minimally the
principal (or designee), 2 SSC teacher representatives, 2 SSC parent
representatives, 1 SSC staff representative, and 2 student SSC
representatives (each from a different grade level).
2) The principal and the SSC chair will be responsible for receiving
and disseminating SFUSD school year budget allocations and budget
revisions to the SSC members from SFUSD as provided to them within 72
hours.
ARTICLE VII: SCC Meetings
a) The SSC shall meet at 4:30 PM on the second Tuesday of each month
unless a different date is set in advance with the agreement of a
majority of the SSC members.
b) Additional meetings may be called by the Chairperson or principal
(under "emergency" situations) or by a majority vote of the SSC. [THE
PRINCIPAL WILL ON OCCASION BE REQUIRED BY SFUSD TO MAKE QUICK DECISIONS
ABOUT THE BUDGET OR THE ACADEMIC PLANS PER NEW LAWS AND MANDATES.]
c) The meetings will be held in the library, unless expected attendance
warrants relocating to a larger space.
d) Votes can be taken only if a "quorum" is present. A quorum will
consist of 9 or more SSC members.
e) Meetings will be conducted according to "Robert's Rules Of Order",
except as specified elsewhere in these Bylaws.
ARTICLE VIII: Agenda Process
Items will placed on the SSC agenda by the following process:
1. At the end of each meeting, a preliminary agenda will be set for the
next meeting by a majority of SSC members, consisting of unfinished
business and/or new items raised by members.
2. Between meetings, new items can be submitted by SSC members to the
Chairperson, who will then add the item to the preliminary agenda.
3. New items can also be raised by SSC members at the beginning of
each meeting.
4. The SSC as a whole can then decide the feasibility of including each
new item on the meeting's agenda.
ARTICLE IX: Decision & Appeal Processes
a) Consensus on decisions will be sought at all times. If consensus
can't be reached, the SSC will then determine the best course of action
for dealing with the particular issue. [TRULY, YOU SHOULD SPECIFY
DECISIONS MADE MAJORITY , E.G. >50% of QUORUM, OR SOME OTHER PROCESS IN
THE BYLAWS RATHER THAN LEAVE THIS UP TO DEBATE]
b) All agenda items shall be made known to each SSC member at least
five days in advance of each meeting, to enable members to seek input
from their constituencies. This will expedite a decision being reached
rather than "tabled". PHONE CALL, EMAIL
c) Any decision made by the SSC will be official and cannot be negated
by any other person or group unless it is contrary to Federal, State,
or District regulations and policies.
d) The timing and implementation of SSC decisions will be determined by
the SSC, and will be included in the wording of the official decision.
e) Any decision made by the SSC can be appealed by any member
constituency by:
1. Placing the issue again on the next available agenda.
2. At that SSC meeting, the constituency's concern with the decision
will be
stated and will be followed by further discussion and/or another
vote.
ARTICLE X: Amendments
This set of SSC Bylaws can be amended by the following process:
1. Amendments are made by placing the proposed changes before a full
meeting of the SSC membership.
2. Ample time is allowed for each constituency to discuss the merits of
the proposed amendment.
3. Amendments must not contravene current Federal, State, or District
regulations
and policies.
4. Amendments are ratified through a consensus of members present. If
consensus cannot be reached, the amendment may be tabled, or sent to a
sub-committee for further revision and resolution. Amendments can then
be approved with a 3/4th vote of the full SSC membership.
Appendix A {I WORRY ABOUT THIS; THE ROLE OF THE SSC IS TO HELP THE
WHOLE SCHOOL BE WHOLE. GROUPS ARE MEANT TO BE INTERPENDENT AND MUTUALLY
SUPPORTIVE. PLEASE SEE SAMPLE OF BYLAWS AT:}
http://sfportal.sfusd.edu/sites/sitecouncilsummit/Shared%20Documents/
Forms/AllItems.aspx
MLK SSC DOMAINS (And Decision-making Groups)
SSC Domain: Long term policy and planning decisions. Also includes
final site approval of all program Budgets and Master Schedule
Administrative Domain: All decisions regarding enforcement of
SFUSD/CA/USA mandated regulations & procedures. Also all ÒemergencyÓ
decisions needed due to time constraints.
UESF Staff Domain: All decision-making activities and roles specified
in the UESF Contract, including (but not limited to) concurrence on the
common planning time schedule and the goal of shared consensus with
administration on areas of curriculum, budget, scheduling, staffing,
assignment, and professional development.
SEIU Domain: (Specific language to be arranged with SEIU Building
Representative)
Parents Domain: All decisions related to PTSA policies, activities, and
its budget. Voting membership in SSC, BAC, SAC, and FLU/ELAC. Also
includes decisions relegated to parents by SFUSD or CA, such as the
decision on uniforms.
Student Body Domain: All decisions regarding the expenditure of
student raised monies, co-approval of fundraising activities, and
co-approval of Graduation, dances, and other student-sponsored
activities.
