350 GIRARD STREET
SAN FRANCISCO, CALIFORNIA 94134
PHONE:330-1500
SCHOOL SITE COUNCIL MEETING ,
SEPTEMBER 9TH, 2008 AT 4:30PM
IN THE SCHOOL LIBRARY....
PLEASE ATTEND AND PARTICIPATE
TENTATIVE AGENDA
1. INTRODUCTIONS
2. 2007-2008 BUDGET CARRY OVERS AND 2008-2009 CURRENT BUDGET
3. SSC ELECTIONS-----FACULTY, STAFF, PARENT/GUARDIAN REPRESENTATIVES
4. STUDENT ELECTIONS
PLEASE CONTACT PAST CHAIR MIKE MCCACHREN FOR ANY ADDITIONAL ITEMS ASAP
IN PERSON OR AT EMAIL ADDRESS BELOW:
mccachren@hotmail.com
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SCHEDULED MONTHLY SCHOOL SITE COUNCIL MEETING
JUNE 10TH, 2008 IN THE SCHOOL LIBRARY
PRESENT: J.GALGANO, D.REYNOLDS, H.WONG-ALT, J.SHELDON, D.WONG,
A.GUEVARA,
SSC MEETING MINUTES FROM MAY 13, 2008 MEETING: READ , DISCUSSED AND
PASSED UNANIMOUSLY.
AGENDA ITEMS AMENDED: BY MEMBERS PRESENT WITH UNAIMOUS CONSENT.
J. SHELDON - DULY NOTED SSC HAD YET BEEN PROVDED A FULL 2007-2008
COMPLETE BUDGET WITH INCOMING MONIES TO DATE, ADJUSTED TO DETERMINE IF
HENRY WONG SHOULD HAVE BEEN TOLD HE WOULD NOT BE REHIRED IN HIS CURRENT
STUDENT ADVISOR POSITION BY THE PRINCIPAL, FOR WHICH HE REMAINS THE
SITES ONLY CHINESE TRANSLATOR AS WELL DURING REGULAR AND IEP MEETINGS
WITH PARENTS WHO SPEAK ONLY CHINESE (CANTONESE AND MANDARIN). NOR HAS
THE SSC BEEN PROVIDED A PROJECTED SCHOOL BUDGET FOR THE 2008-2009
SCHOOL YEAR.
THIS REQUEST HAD BEEN MADE TO THE PRINCIPAL BY THE UBC AND THE SSC BUT
TO DATE HAS RECEIVED NO INFORMATION REGARDING THIS REQUEST MADE IN
APRIL AND MAY 2008.
IT WAS NOTED THAT DURING THE MAY SSC MEETING A SSC REESOLUTION REQUIRED
THAT ALL INCOMING MONIES BE SOLELY ALLOTED TO MAINTAIN NOT ONLY HENRY
WONGÕS CURRENT SITE POSITION BUT BE USED TO FUND THE THE FULL 8 HOURS
FOR THE SECRETARY IN THE MAIN OFFICE ,WHOSE HOURS ACCORDING TO THE
PRINCIPAL WOULD BE CUT IN HALF TO 4 HOURS TO THE DETRIMENT OF SCHOOL
OPERATIONS. ACCORDING TO A MEMO FROM THE SUPERINTENDENT TO PRINCIPALS
AND TO THE VICE-PRESIDENT OF THE SCHOOL BOARD THESE ADDITIONAL MONIES
WERE TO BE USED TO PRESERVE CURRENT SITE STAFF NUMBERS.
D. WONG Ð ASKED WHY HIS FATHER, HENRY WONG, WHO HAS 17 YEARS IN THE
DISTRICT AS AN ÒRX50Ó AND ÒAO4CÓ STAFF PERSON, WAS BYPASSED FOR
SENIORITY HE HAS OVER OTHER STAFF AT THE SITE WHO HOLD SIMILAR
CLASSIFICATION AND STATUS. IT WAS NOTED THAT ALONG WITH THE CURRENT
INPUT OF 20,000 DOLLARS AN ADDITIONAL 12,000 DOLLARDS IN FUNDING
RECEIVED BY THE PRINCIPAL WAS PARKED IN INSTRUCTIONAL SUPPLIES, RATHER
THAN BEING USED TO FUND HENRY WONGÕS POSITION FOR THE 2008-2009 SCHOOL
YEAR. BOTH DANNY WONG AND HENRY WONG COMPUTED WHAT HENRY WONG WAS PAID
IN NET SALARY FOR 2007-2008 SCHOOL YEAR FOR STUDENT ADVISIOR POSTION TO
BE APPROXIMATELY $18,700 DOLLARS, IT WAS DISCUSSED THAT EVEN WITH
BENEFITS INCLUDED IT WOULD HAVE BEEN BELOW THE TWENTY TO THIRTY
THOUSAND DOLLARS PARKED IN OTHER INSTRUCTIONAL SUPPLIES MONIES.
WITH UNANIMOUS CONSENT IT WAS UNANIMOUSLY REITERATED THAT ALL CURRENT
AND ADDITIONALLY AVAILABLE FUNDS BE USED TO SAVE HENRY WONGÕS STUDENT
ADVISOR POSTION , THE SCHOOL SECRETARY POSTION AND USED TO MAINTAIN ANY
OTHER CURRENT CLASSIFIED STAFF POSTION FOR THE 2008-2009 SCHOOL YEAR.
UNANIMOUSLY AGREED TO BY MEMEBRS.
D. REYNOLDS, J. SHELDON, J.GALGANO - STATED CONCERN THAT THE
PRINCIPALÕS UNILATERALLY AND ARBITRARILY DEVELOPED 2008-2009 MASTER
SCHEDULE WAS NOT DISCUSSED WITH NOR AGREED TO BY FACULTY, STAFF OR THE
UBC. NOR WAS IT PRESNTED TO THE SSC SINCE IT ALSO WOULD AFFECT THE
CURRENTLY PROPOSED 2008-2009 SSC SITE PLAN. CONCERNS WERE BROUGHT UP
THAT THE CHANGING OF THE SDC PROGRAM WITHOUT SPECIAL EDUCATION TEACHER
AGREEMENT, DISCUSSION WITH FACULTY AND PARENTS/GUARDIANS OF STUDENTS
AFFECTED VIOLATED STUDENTS CURRENT IIEP LANGUAGE.
MEETING ADJOURNED UNANIMOUSLY AT 5:14PM
J.GALGANO_SECRETARY
========================================================================
================================================================
Dr. martin luther king jr., academic middle school site council
meeting, Tuesday, june 10th,2008
DR. MARTIN LUTHER KING JR., ACADEMIC MIDDLE SCHOOL
SCHOOL SITE COUNCIL MEETING ,TUESDAY, JUNE 10TH,2008 BEGINNING TIME:
4:30PM
LOCATION OF MEETING: SCHOOL LIBRARY
Please note ssc agenda was not provided under 72 hour requirement and
is subject to legal objection by anyssc memberaccording to the letter
and intent of the law.
06/10/08 PROPOSED AGENDA NOT PROVIDED ACORDING TO SSC BYLAWS OR STATE
LAW REQUIREMENTS!
MAY 13TH,2008 Ð SCHOOL SITE COUNCIL MEETING MINUTES/SUMMARY
05/13/08 SSC MEETING ATTENDENDEES:: N.FOLAUOO,
H.WONG(ALT.),C.RAMIREZ,R.RAMIREZ,S.RAMIREZ,J.SHELDON(ALT),M.MCCACHREN,M.
HARPER,L.HURLEY,D.BELLUOMIMI(ALT.),P.KOKA,,J.GALGANO.
OTHER ATTENDEES: AZ.GUEVARA(STUDENT),M.KOKAÉ.
QUORUM RECORDED AS BEING PRESENT!!!
MAY 13TH, 2008 SSC MEETING MINUTES/SUMMARY:
5/13/08 Ð SSC MEETING MINUTES:
· 04//08/08 - MINUTES : READ, REVIEWED , REISED AND PASSED UNANIMOUSLY
BY SSC MEMBERS PRESENT.
· C. RAMIREZ: CUTS NEED TO DOCUMENTED AND SENT TO ATTENDANCE AND
COUNSELLING OFFICE IN A TIMELY MANNER ACCORDING TO SCHOOL SITE
DICIPLINE PLAN_ UNANIMOUSLY AGREED TO
· MEMBERSHIP DISCUSSION: THERE NEEDS TO BE A FULLY STAFFED IN SCHOOL
SUSPENSION ROOM Ð INANIMOUSLY AGREED TO BY MEMBERS PRESENT.
· NEXT SCHOOL YEAR PARENTS /GUARDIANS MUST SIGN AND AGREE TO STUDENTS
FOLLOWING SCHOOL SITE DISCIPLINE PLAN AND AGREED TO UNIFORM POLICY Ð
UNANIMOUSLY AGREED TO BY SSC MEMBERS PRESENT.
· TEACHERS MUST KEEP ACCURATE RECORD OF STUDENTS DURING EACH CLASS
PERIOD Ð UNANIMOUSLY AGREED TO BY SSC SITE MEMBERS.
· COUNSELORS/ATTENDANCE CLERK SHALL COMMUNICATE TARDIES, BASENCES, CUTS
TO PARENTS/GUARDIANS Ð UNANIMOUSLY AGREED TO BY SSC MEMBERS PRESENT.
· D. BELLUOMINI (ALT) Ð POSITIVE REINFORCEMENT PROCEDURES MUST BE
IMPLEMENTED BY ALL INDIVIDUALS INVOLVED AND COMMUNICATED TO
PARENTS/GUARDIANS AS IMPLEMENTED AND RECORDED IN A TIMELY MANNER Ð
UNANIMOUSLY AGREED TO BY MEMBERS PRESENT.
· SSC MEMBERS DISCUSSED AND UNANIMOUSLY APPROVED THE IMPLEMENTATION OF
AN ISS/OPPORTUNITY ROOM FOR 2008-2009 SCHOOL YEAR.
· SSC MEMBER DISCUSION AND RESOLUTION: SCHOOL SITE MONIES NEED TO BE
PROVIDED TO STAFF AN AFTER SCHOOL DETENTION ROOM OR SITE AGREED TO
POLICY NEEDS TO BE RESOLVED TO RESOLVE STAFFING OF THIS ROOM THROUGH
UBC/ADM AGREEMENT Ð UNANIMOUSLY APPROVED BY MEMEBERS PRESENT.
· MISSED OPPORTUNITY OF APPLYING FOR OR RECEIVING STUDENT HEALTH
DEPARTMENT GRANT PROVIDING WELLNESS CENTER DISCUSSED NY SSC MEMBERS.,
CONCERNS FROM MEMBERS THAT THIS OPPORTUNITY WAS NOT COMMUNICATED TO SSC
TO DECIDE ON WAS DISCUSSED BY SSC MEMBERS.
· SSC STAFF FUNDING RESOLUTION REGARDING ANY AND ALL AVAILABLE FUNDS
TO PROVIDE NEEDED FUNDING TO PRESERVE CURRENT SITE STAFF FUNDING FOR
CURRENT STUDENT ADVISORS AND PARENT LIAISON AND OTHER STAFF POSITIONS
ACCORDING TO UESF CONTRACT REQUIREMENTS:
· BE IT RESOLVED THAT ANY ADDITIONAL FUNDS PROVIDED TO THE SCHOOL SITE
SHALL BE DESIGNATED TO PRESERVE MR. HENRY WONGÕS CURRENT POSITION AND
OR OTHR DESIGNATED SITE STAFF AND ANY OTHER ADDITIONAL FUNDS BE
DESIGNATED TO PRESERVE THESE POSITIONS FOR THE 2008-2009 SCHOOL YEAR.
· PROPOSED BY SSC CHAIR SECONDED BY MANY MEMBERS UNANIMOUSLY APPROVED
BY ALL SSC MEMBERS PRESENT.
· J.SHELDON (ALT.)Ð REQUESTED THAT THE PRINCIPAL PROVIDE AN ACCURATE
ACCOUNT OF ALL MONIES EXPENDED REGARDING:
1. MONIES PROVIDED TO SITE CLUBS
2. HOW MANY CLUBS FULLY FUNDED
3. HOW MUCH OF SITE FUNDS WERE EXPENDED TO PURCHASE NEW SITE COMPUTERS
AND WERE THEY PURCHASED AND DELIVERED.
4. WERE ELL TRANSLATORS PURCHASED AS PREVIOUSLY AGREED TO BY SSC.
UNANIMOUSLY APPROVED BY SSC MEMBERS PRESENT.
· M.HARPER: SITE MONIES HAVE BEEN PROVIDED TO GRADE LEVELS TO PROVIDE
TRANSPORTATION TO END OF THE SCHOOL YEAR GRADE LEVEL FIELD TRIPS.
· J.SHELDON: (ALT) : EXPRESSED CONCERN THAT URBAN SPROUTS GRANT MONEY
EXPENDITURES HAD NOT BEEN ACCOUNTED FOR ACCORDING TO GRANT
REQUIREMENTS.
· L.HURLEY: STATED MONIES HAD BEEN SPENT AND DOCUMENTATION IS AVAILABLE
REGARDING THESE EXPENDITURES ACCORDING TO MS. SHELDONÕS REQUEST.
· J.SHELDON (ALT.) :REQUESTED THAT SHE BE PROVIDED WITH EXPENDITURE
DOCUMENTATION TO MEET THE REQUIREMENTS OF THEIR GRANT
· L.HURLEY : STATED THAT SHE AND PRINCIPAL HAVE BEEN RECORDING FUNDS
PROVIDED TO AND EXPENDED BY SCHOOL SITE ACCORDINGLY ONSITE AND NOT BY
OUTSIDE ACCOUNTANT AS PREVIOUSLY REQUIRED BY SFUSD.
· J.SHELDON: (ALT.) : REQUESTED A COPY OF EXPENDITURE DOCUMENTATION
REGARDING EXPENDITURE OF GARDENING GRANT FUNDS AS VERIFICATION FUNDS
WERE EXPENDED ACCORDING TO GRANT REQUIREMENTS
· L.HURLEY: STATED SHE WOULD OBTAIN AND PROVIDE THIS DOCUMENTATION TO
MS. SHELDON TO MEET HER GARDENING GRAN T REQUIREMENTS..
· MEETING UNANIMOUSLY ADJOURNED.
· J.GALGANO-SSC SECRETARY
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Dr. Martin Luther King, Jr. Academic Middle School
School Site Council Bylaws
ARTICLE I: Name
The name of this council shall be the Dr. Martin Luther King, Jr.
Academic Middle School Site Council. It will be' commonly referred to
here and elsewhere as "the SSC".
ARTICLE II: Role & Domain of Authority
The role of this council is to:
a) oversee the long term policy and planning processes for the school.
b) mediate and resolve disagreements between participating
constituencies.
Appendix A of these Bylaws describes the "domains of authority" of the
SSC and its' various constituencies in more detail.
ARTICLE III: Membership
The membership of the MLK SSC is structured as follows, for a total of
16 members:
1 administrator, specifically the Principal, unless otherwise agreed.
5 teachers - election supervised by the Union Building Committee (UBC)
1 paraprofessional - election supervised by the UBC
1 classified (SEIU) employee Ð election supervised by SEIU Building
Committee
5 parents (election process determined by the PTSA)
3 students (1 per grade level, election process determined by the
Student Body)
In addition to the above, each constituency should select an
appropriate number of "alternates" who can be asked to substitute for a
member(s) who is unable to attend a specific meeting.
ARTICLE IV: Responsibilities; Voting, & Attendance
a) Each member of the SSC acts as a representative of his/her
constituency and speaks and votes on behalf of the constituency
b) Each member is accorded one vote on, the SSC. Only legitimate
members and alternates who are present at a meeting may vote.
c) Each SSC member must be ready and prepared to meet monthly (more
often if
needed) from October through June of the school year. The term of
office will be 2 years, as determined by the individual constituency.
d) In the event a member is unable to complete the term of office, the
constituency must select a new member within one month of notification
of the vacancy.
e) If a member misses three consecutive monthly SSC meetings, the
constituency may select, a new member for that position.
f) Each SSC meeting will also be open to the general school community.
Everyone attending may participate in discussions, unless restrictions
are pre-arranged by a 2/3 vote of the SSC. However, only official
members/alternates may cast votes when decisions are made.
g) The responsibilities of the SSC shall include the development,
creation, and approval of an Academic Site Plan and Budget for each
subsequent school year.
h) The responsibilities of the SSC shall also include monitoring of the
current Academic Site Plan and Budget for each school year to promote
effective implementation. Any changes deemed significant by an SSC
constituency can be brought to the attention of the SSC. (NOTE: This
does not mean the SSC needs to approve/disapprove specific expenditures
of previously approved budget allocations. However, an SSC member can
ask to have a specific expenditure reviewed if thereÕs a concern about
its appropriateness.)
i) No materials or equipment purchased with funds monitored by the SSC
shall be released for use by another school site without approval by
the SSC.
ARTICLE V: Officers
a) The SSC shall, at the first meeting of each year, elect a
Chairperson and a Secretary. If either person is absent at any
subsequent meeting, a temporary replacement will be selected for the
duration of the meeting.
b) The chairperson's duties shall include:
1. Gathering, posting, and setting the agenda for each meeting.
2. Notifying, in accordance with State legislative and local
ordinances, both SSC members and the school community of the date and
time of each meeting and the preliminary agenda.
3. Presiding over each meeting in a way that insures the effective and
efficient conduct of the SSC's business.
c) The Secretary's duties shall include:
1. Taking accurate notes of the business conducted at each meeting.
2. Preparing an official set of "minutes" describing the business and
events, of each meeting.
3. Distributing these "minutes" to each SSC member as soon as possible
following each meeting, and also posting a copy for the school
community. .
4. Presenting the "minutes" of the previous meeting at each SSC meeting
for review, possible correction, and approval by the SSC.
d) If the Chairperson or Secretary misses three consecutive monthly
meetings during the school year, or is found by a 2/3 vote of the SSC
to be negligent in his/her duties, a replacement will be considered.
ARTICLE VI: Committees
a) The SSC may as needed establish standing or special committees. Such
committees will make recommendations for action to the SSC, but the
decision-making authority still rests with the SSC.
b) Membership in such committees will be established by the SSC, and
may include non-SSC members. However each committee must include at
least one SSC teacher member and one SSC parent member.
c) Each committee may adopt rules for its own governance, so long as
they are not
inconsistent with these SSC Bylaws.
d) Unless otherwise stated by the SSC, a Committee's. "quorum" business
'is designated as a "majority" of its members.
e) Vacancies in a committee will be filled by a process to be
determined by the SSC.
f) Each year the elected cabinet for the English Learners Advisory
Committee (ELAC) will also serve as a ÒStanding CommitteeÓ of the SSC,
to advise the SSC. They will be asked to submit recommendations to be
taken by the SSC on their behalf.
g) The SSC Budget committee shall be provided a copy of and review all
to dr. martin Luther king jr academic middle school budget allocations
and revisions throughout each school year, and review and revise site
plan budget proposals accordingly with SSC representatives two-thirds
approval during a SSC scheduled meeting.
1) The SSC Budget committee shall be composed of the principal (or
designee), 2 ssc teacher representatives, 2 ssc parent representatives,
1 ssc staff representative, and 2 student ssc representatives (each
from a different grade level).
2) The principal and the ssc chair will be responsible for receiving
and disseminating SFUSD school year budget allocations and budget
revisions to the school site council members from sfusd as provided to
them within 72 hours.
ARTICLE VII: SCC Meetings
a) The SSC shall meet at 4:30 PM on the second Tuesday of each month
unless a different date is set in advance with the agreement of a
majority of the SSC members.
b) Additional meetings may be called by the Chairperson (under
"emergency" situations) or by a majority vote of the, SSC.
c) The meetings will be held in the library, unless expected attendance
warrants relocating to a larger space.
d) Votes can be taken only if a "quorum" is present. A quorum will
consist of 9 or more SSC members.
e) Meetings will be conducted according to "Robert's Rules Of Order",
except as specified elsewhere in these Bylaws.
ARTICLE VIII: Agenda Process
Items will placed on the SSC agenda by the following process:
1. At the end of each meeting, a preliminary agenda will be set for the
next meeting by a majority of SSC members, consisting of unfinished
business and/or new items raised by members.
2. Between meetings, new items can be submitted by SSC members to the
Chairperson, who will then add the item to the preliminary agenda.
3. New items can also be raised by SSC members at the beginning of
each meeting.
4. The SSC as a whole can then decide the feasibility of including each
new item on the meeting's agenda.
ARTICLE IX: Decision & Appeal Processes
a) Consensus on decisions will be sought at all times. If consensus
can't be reached, the SSC will then determine the best course of action
for dealing with the particular issue.
b) All agenda items shall be made known to each SSC member at least
five days in advance of each meeting, to enable members to seek input
from their constituencies. This will expedite a decision being reached
rather than "tabled".
c) Any decision made by the SSC will be official and cannot be negated
by any other person or group unless it is contrary to Federal, State,
or District regulations and policies.
d) The timing and implementation of SSC decisions will be determined by
the SSC, and will be included in the wording of the official decision.
e) Any decision made by the SSC can be appealed by any member
constituency by:
1. Placing the issue again on the next available agenda.
2. At that SSC meeting, the constituency's concern with the decision
will be
stated and will be followed by further discussion and/or another
vote.
ARTICLE X: Amendments
This set of SSC Bylaws can be amended by the following process:
1. Amendments are made by placing the proposed changes before a full
meeting of the SSC membership.
2. Ample time is allowed for each constituency to discuss the merits of
the proposed amendment.
3. Amendments must not contravene current Federal, State, or District
regulations
and policies.
4. Amendments are ratified through a consensus of members present. If
consensus cannot be reached, the amendment may be tabled, or sent to a
sub-committee for further revision and resolution. Amendments can then
be approved with a 3/4th vote of the full SSC membership.
Appendix A
MLK SSC DOMAINS (And Decision-making Groups)
SSC Domain: Long term policy and planning decisions. Also includes
final site approval of all program Budgets and Master Schedule
Administrative Domain: All decisions regarding enforcement of
SFUSD/CA/USA mandated regulations & procedures. Also all ÒemergencyÓ
decisions needed due to time constraints.
UESF Staff Domain: All decision-making activities and roles specified
in the UESF Contract, including (but not limited to) concurrence on the
common planning time schedule and the goal of shared consensus with
administration on areas of curriculum, budget, scheduling, staffing,
assignment, and professional development.
SEIU Domain: (Specific language to be arranged with SEIU Building
Representative)
Parents Domain: All decisions related to PTSA policies, activities, and
its budget. Voting membership in SSC, BAC, SAC, and FLU. Also
includes decisions relegated to parents by SFUSD or CA, such as the
decision on uniforms.
Student Body Domain: All decisions regarding the expenditure of
student raised monies, co-approval of fundraising activities, and
co-approval of Graduation, dances, and other student-sponsored
activities.
JAMES A. GALGANO
SSC SECRETARY
